Terra40 Services
Terra40® Services
Showing up at a global forum is easy. Making your presence count is a specialized discipline.
Terra40® is a global forum engagement agency. Our team designs and produces events, audience strategy, and delegation support for mission-driven organizations at the world’s major international forums.
Your staff knows your mission. Event planners know events. Our team knows the forum, and that is where forum events succeed or fail.
Bring us in to lead an entire forum engagement, or to strengthen one part of the plan you already have.
 Start Here
Three ways to begin, whether you need strategic advice or support for a single event.
Most organizations start with Terra40® in one of three ways: on-site support for a single event, full coordination of a single event, or senior strategy on a single decision. Each is scoped in advance, so you know what you will receive and what it costs before you commit.
On-site Single Event Support. From $3,500 / €3,000 / £2,750
Your event is planned. Our team runs it on the day. A dedicated producer manages your panel, roundtable, or reception, including the run of show, speaker preparation, and room flow. Includes a capped number of on-site coverage hours plus a pre-event review. Two or three events range from $5,500 to $8,500 / €5,000 to €7,500 / £4,000 to £6,500.
Single Event Coordination. $6,000 to $10,000 / €5,500 to €9,000 / £4,500 to £7,500 (Logistics Only)
One event, handled from planning through the day itself, with an ideal lead time of 6 to 10 weeks. Our team builds the program and run of show, coordinates the venue and vendors, manages speakers, and directs the event on site. Does not include audience outreach, event marketing, or video production. The fee depends on the size and complexity of your event and is confirmed in writing before work begins.
Strategy Engagements. $950 to $1,950 / €850 to €1,700 / £750 to £1,500
A strong forum presence is decided long before anyone boards a flight: which forum, what format, who is in the room, and why. Each strategy engagement puts Terra40® senior strategists on one of those decisions and returns a written answer your team can act on.
Forum Fit Session. $950 / €850 / £750. Which forums deserve your budget next year? In a 90-minute working session, we test your goals against the 2027 forum calendar. You receive a one-page recommendation naming the forums that fit, the ones to skip, and the reasoning behind each.
Forum Presence Blueprint. $1,950 / €1,700 / £1,500. One forum, one written plan. Built on the F.O.R.U.M.™ discipline, the Blueprint sets your goals, event format, program design, audience plan, timeline, and budget range. It is the document your leadership can approve, and your team can execute.
Strategy fees are credited in full toward a larger engagement signed within 60 days. We accept four strategy engagements each month.
Need audience outreach, marketing, and video included? See our turnkey Convening production package below. Travel and other direct costs are billed separately.
To get started, schedule a call or email info@terra40.com with the name of the engagement in the subject line.
Why Terra40®
Forum events are their own discipline.
Global forums run by their own rules: secured zones, shared rooms, short time slots, strict protocol, and schedules that change by the hour. An event that would run smoothly in a hotel ballroom can fall apart here. Organizations choose Terra40® for four reasons.
Forum work is all we do. Our team has produced side events, strategic convenings, and delegation programs at COP, the UN climate talks in Bonn, Climate Week NYC, and the Santa Marta conference on transitioning away from fossil fuels. We arrive already knowing how the venue works.
Strategy and execution in one team. Terra40® is led by people who have run marketing and campaigns inside global nonprofits. Every event is built to serve your communications, fundraising, and leadership goals, not only the run of show.
Your staff stays free to do their jobs. During forum week, your people should be in the meetings, sessions, and conversations they traveled for. We run the event so they can.
One accountable team. Senior leadership and execution without large agency overhead. Production, event marketing, and photo and video sit under one lead and one agreement, with the depth and backup a single freelancer cannot provide.
“Working with Terra40 Global Forum Engagement Agency meant we could focus entirely on our delegates and our message while the production and coordination were handled with real care. They built the room so we could carry our voice into it!”
Cheryl Kwapong, Executive Project Manager, The Chisholm Legacy Project
 What We Do
Four capabilities. Take one, or combine several into a single forum plan.
- Event marketing and audience building. Targeted email marketing, social media campaigns, partner amplification, live coverage during your event, and photo and video capture to drive qualified forum attendees to your side events and pavilions.
- Event production and management. Pavilions, official side events, receptions, and executive retreats, in-venue or off-site, from program design through on-site technical execution.
- Delegation management and support. Cultural protocol briefings, travel and accommodation strategy, ground transport, one shared schedule for the whole delegation, and private team dinners, so your delegation arrives prepared and stays coordinated.
- Facilitation and executive engagement. Leadership roundtables, bilateral meeting coordination, and offsite programming for your senior leaders.
Also available: Terra40® Studios and add-ons. Terra40® Studios directs booth and pavilion design, built through the forum’s official contractor or our regional partners. You can add creative design, photography and videography, and interpretation to any engagement through our network of vetted specialists.
How We Work Together
We meet you where you are.
Ready for turnkey visibility or full delegation management? Our comprehensive packages combine logistics, audience building, and executive support.
Convening production (Turnkey Single Event and Marketing). From $12,000 / €10,500 / £9,000. A flagship event designed, produced, and marketed by one team: program design, run of show, moderator script, speaker preparation, and full venue and stage management, plus strategic invitations, audience building, event promotion, and executive video interviews. Planning begins 8 to 12 weeks out. Best for a signature side event, donor reception, or offsite convening.
Campaign integration (most common). From $22,000 / €19,000 / £16,500 per forum. Our team runs two or more parts of your forum presence, such as your side event, its marketing, and your delegation logistics, as one plan. Planning usually begins three to six months before the forum. Best for COP, the UN General Assembly, and forums of similar scale.
Full Campaign and Pavilion. From $35,000 / €30,000 / £26,000 per forum. Built for larger organizations and coalitions managing multi-partner delegations, pavilions, or complex campaigns. Our team leads your entire forum presence. This includes everything in Campaign integration, plus a Terra40® senior lead who aligns every partner and department, including your fundraising, communications, and events teams, under one master timeline toward shared forum goals. Booth or pavilion design and direction is led by Terra40® Studios.
Ready to explore the right fit? Email us at info@terra40.com or schedule a consultation.
Annual Partnerships
For organizations in it for the long arc.
One forum builds visibility. A connected year builds influence. The Forum Arcâ„¢ links your forums into a single campaign, so each convening advances the last. Annual Partnerships begin at $10,000 per month and typically cover three to four forums a year, with planning, production, and delegation support at each. Every partnership includes dedicated account management, quarterly planning, priority response, and access to our senior specialists and partner agencies.
Now accepting engagements for UN Water Conference, Davos 2027, World Governments Summit 2027, UN Commission on the Status of Women (CSW71), 11th World Water Forum, Skoll World Forum, 13th EDCTP Forum, Second International Conference on Transitioning Away from Fossil Fuels, UN ECOSOC Forum on Financing for Development (FfD), and Humanitarian Networks and Partnerships Weeks (HNPW).
A Forum Presence Blueprint is available for every forum listed here.
The Terra40® Discipline
The Forum Presence Frameworkâ„¢
Every Terra40® engagement follows three phases. Groundwork sets your Focus and Orchestration before the forum. Floor delivers Resonance and Unity on site. Momentum turns the week into lasting Movement afterward. Together they form the F.O.R.U.M.™ discipline, and the Forum Arc™ extends it across a full year, so each forum builds on the last
Prefer to run your forum preparation in-house?
The Forum Presence Playbook and Field Notebook
The same F.O.R.U.M.â„¢ discipline our team uses on every engagement, packaged for your team. Includes the full Playbook, a 17-tab interactive Workbook, fillable worksheets for each discipline, a cross-sector Glossary, and a printable Field Notebook for every delegate.
Digital edition. Pre-launch price $95 for the first 100 downloads, then $120.
Get the Playbook →Investment
Every engagement is quoted as a single project fee in a written proposal before work begins. Fees are shown in US dollars, euros, and pounds sterling, and proposals are issued in your preferred currency.
- Annual Partnerships: from $10,000 / €9,000 / £7,500 per month (three to four forums a year)
- Full campaign and pavilion: from $35,000 / €30,000 / £26,000 per forum
- Campaign integration: from $22,000 / €19,000 / £16,500 per forum (three to six month lead time)
- Convening production (Turnkey Single Event and Marketing): from $12,000 / €10,500 / £9,000 (eight to twelve week lead time)
- Single event coordination (Logistics Only): $6,000 to $10,000 / €5,500 to €9,000 / £4,500 to £7,500 (six to ten week lead time)
- On-site single event support: from $3,500 / €3,000 / £2,750
- Strategy engagements: $950 to $1,950 / €850 to €1,700 / £750 to £1,500 (fully credited toward larger packages signed within 60 days)
Pre-event positioning begins prior to arrival. Not sure of the right entry point? Take the Influence Audit, a free five-minute diagnostic.
